Email Deliverability Audit
for
EmailSmart (Sample Report)
Platform: Keap
App Name: uir93022
Email Domain: emailsmart.com
Report Created By: Adrian Savage
Date: March 21, 2023
Introduction
We're delighted to welcome you to your EmailSmart Deliverability Audit.
This comprehensive report is designed to help you achieve the best possible results from your email marketing efforts. Our team of experts has analysed your current email practices and identified the most important actions you need to take to improve your email deliverability so that more of your emails will get seen by your audience.
By following the recommendations in this report, you'll be able to make more sales, build stronger relationships with your subscribers, and make a bigger impact with your email marketing. We're committed to helping you achieve your goals and get the most out of your investment in email marketing.
On the next page we’ll explain our unique SMART Framework, which is a simple way of remembering the most important things that can impact your email deliverability.
Then, we’ll share our analysis of your email setup, going through each section of the SMART Framework in turn.
Finally, we’ll share our most important recommendations you should follow to resolve any issues we’ve identified and to maximise the performance of your email marketing campaigns.
Thank you for choosing EmailSmart. We look forward to helping you get more emails seen and achieve even greater success in the future!
The SMART Framework
To get the very best results from the emails you send, you need to focus on the following five areas that make up the SMART acronym:
Start Smart and Shift Your Thinking
Your email list is traditionally seen as an asset. As you know, email is one of the most effective ways of reaching your audience and you can use it to make offers and generate significant revenue.
But you must look after your email list, otherwise it will become a liability. So you need to think differently.
Manage Your Engagement
Engagement is important for any business but is also becoming one of the most important factors being used by the major email providers for deciding if you reach the inbox.
Authenticate Your Emails
Authentication of your email domains and senders is vital. Getting this wrong or ignoring it can prevent you from reaching the inbox. Getting this right is the first priority.
Raise Your Reputation
Reputation of your domain name and the IP addresses that your emails are sent from is a major factor with respect to spam filtering and reaching the inbox.
Transform Your Content
We all know that copywriting is key to capturing the attention of your prospective customers, but it is also a significant factor used by email filtering engines and the major email providers when deciding if you even reach their inbox.
Start Smart and Shift Your Thinking: Summary
Here, we’ll share the high level stats that quickly and simply show how well you’re managing the most important aspects of your email marketing.
One of the most important things to keep in mind is that not all the contacts in your email list will be valuable subscribers.
Contacts who haven't opened any of your emails in the last 90 days are considered liabilities and you’ll be damaging your email reputation every time you send something to those people.
The EmailSmart Score, shown below, tells you how many liabilities, as well as how many assets, you’ve been emailing in the last 30 days. Your score should be as close to 999 as possible, with a perfect score meaning you were only emailing assets.
The more assets you’re mailing (and the fewer liabilities), the more likely it is that your new contacts will engage with you.
So your EmailSmart Score has a direct impact on your New Lead Hit Rate, which we’ve included after your EmailSmart Score.
Your EmailSmart Score
955
Out of 999
Your current EmailSmart Score is 955 out of a maximum 999.
You are doing good (900-975)
- Of the 2,247 contacts you have emailed in the last 30 days (excluding new leads), 95.6% have engaged in the last 90 days. These are the assets on your email list.
- 4.4% of these contacts have not engaged in the last 90 days. These are the liabilities on your email list and you should not be mailing these contacts.
Your New Lead Hit Rate
89.2%
89.2% have opened something
Your current New Lead Hit Rate is 89.2% [An excellent score is 90% or higher].
This is based on the 74 contacts that have been added to your email list in the last 30 days.
You’re currently getting great engagement from your new leads. It’s important that you continue to follow the best practices for lead generation and engagement management to safeguard your reputation and budget.
Your Disengagement Index
In the last 30 days, you've had a net loss of 138 contacts.
This table shows a breakdown of the number of contacts that have engaged at least once in the last 30, 60 and 90 days:
| Contacts that Engaged | Contacts that Disengaged | |
|---|---|---|
| 30 days | 1853 | 212 |
| 60 days | 2065 | 221 |
| 90 days | 2286 |
In the last 30 days, you generated 74 new leads (see New Lead Hit Rate, above).
In the last 30 days, you had 212 leads disengage.
This is a concern and it’s important that you increase your lead generation activities as soon as possible.
You’ve lost the equivalent of 186% of the new leads you generated in the last 30 days.
This is a major concern. More than half the new leads you’re adding are being negated by the number of contacts you’re losing due to disengagement. It’s vital that you increase your lead generation activities as soon as possible.
Manage Your Engagement: Summary
Here, we’ll go into more detail about your engagement management.
Existing Contacts
First, let’s look at the engagement of the existing contacts on your email list. This excludes all contacts that you’ve added in the last 30 days.
The following table summarises all the contacts you’ve mailed in the last 30 days.
| Number of contacts who have engaged in the last... | |||||||
|---|---|---|---|---|---|---|---|
| Domain | Contacts | Percent of List | 0-30 days | 30-90 days | 90-180 days | 180+ days | Never |
| Total | 2316 | 100.0% | 1853 (80.0%) | 359 (15.5%) | 82 | 10 | 12 |
| gsuite | 1103 | 47.6% | 930 (84.3%) | 151 (13.7%) | 21 | 1 | 0 |
| gmail.com | 579 | 25.0% | 450 (77.7%) | 95 (16.4%) | 29 | 0 | 5 |
| office365 | 197 | 8.5% | 152 (77.2%) | 32 (16.2%) | 9 | 2 | 2 |
| yahoo.com | 47 | 2.0% | 39 (83.0%) | 5 (10.6%) | 2 | 1 | 0 |
| siteground | 23 | 1.0% | 17 (73.9%) | 4 (17.4%) | 1 | 0 | 1 |
| Others | 367 | 15.8% | 265 (72.2%) | 72 (19.6%) | 20 | 6 | 4 |
In a "real" audit, we would give you feedback about your engagement management in this section, highlighting what you're doing well and where you can improve. We also include feedback on how you're doing with the major mailbox providers if relevant.
Newly Added Contacts
Next, let’s look at the engagement of the new contacts you’ve added to your email list in the last 30 days.
The following table summarises the engagement of the new contacts you’ve added and mailed in the last 30 days.
| Domain | Contacts Added | Percent of List | Contacts Engaged | Percent Engaged |
|---|---|---|---|---|
| All | 92 | 100.0% | 82 | 89.1% |
| gsuite | 32 | 34.8% | 32 | 100.0% |
| gmail.com | 28 | 30.4% | 25 | 89.3% |
| office365 | 10 | 10.9% | 9 | 90.0% |
| yahoo.com | 3 | 3.3% | 2 | 66.7% |
| zoho.com | 3 | 3.3% | 3 | 100.0% |
| mail.com | 2 | 2.2% | 1 | 50.0% |
| mxrouting.net | 1 | 1.1% | 0 | 0.0% |
| gamil.com | 1 | 1.1% | 0 | 0.0% |
| icloud.com | 1 | 1.1% | 1 | 100.0% |
| aol.com | 1 | 1.1% | 0 | 0.0% |
| hotmail.com | 1 | 1.1% | 1 | 100.0% |
| lmi.net | 1 | 1.1% | 1 | 100.0% |
| barracudanetworks | 1 | 1.1% | 1 | 100.0% |
| proofpoint | 1 | 1.1% | 1 | 100.0% |
| msn.com | 1 | 1.1% | 1 | 100.0% |
| yvette-taylor.com | 1 | 1.1% | 1 | 100.0% |
| siteground | 1 | 1.1% | 0 | 0.0% |
| godaddy | 1 | 1.1% | 1 | 100.0% |
| ovh.net | 1 | 1.1% | 1 | 100.0% |
| smartphonevideo.marketing | 1 | 1.1% | 1 | 100.0% |
In this section, we would give you feedback about how your new contacts that have been added in the last 30 days are engaging and highlight whether you have issues with specific mailbox providers.
Authenticate Your Emails: Summary
Here we’ll make sure your email authentication is set up correctly. This is vital to ensure your emails are delivered to the inbox.
SPF
SPF, which stands for Sender Policy Framework, is a record published through your domain hosting that tells the world which email platforms you trust to send emails on your behalf.
We only check that SPF has no dangerous errors.
This is set up correctly.
DKIM
DKIM, which stands for Domain Keys Identified Mail, is a set of records published through your domain hosting that allow your email platforms to digitally sign your emails to prove they were legitimately sent by you.
In this report, we only check that DKIM is set up correctly for your Keap platform.
According to the test emails we’ve sent, DKIM is set up correctly.
DMARC
DMARC (Domain-based Message Authentication, Reporting & Conformance) specifies what mailbox providers should do when they receive an email from you that hasn’t passed any other form of authentication.
Your DMARC appears to be set up correctly. It’s vital to ensure that you’re using a DMARC reporting platform so you can be sure that your emails are being delivered as expected.
Reputation: Summary
Google Postmaster Tools
We will advise you during the Smart Insights call whether we need to look at your Google Postmaster data.
Hetrix Tools Reputation Report
Hetrix Tools shows whether or not your domain is listed on any of the most common block lists (formerly known as blacklists).
Currently, your domain is not listed on any of the most common block lists.
Recommendations
In this section, we would give you specific things that you can do straight away to improve your email performance.
It can be a challenge knowing what to do first to make the greatest possible improvement to your email performance.
Book your Smart Insights call using the button below and we’ll make sure you’re totally clear on exactly what you need to do so you’re getting the very most from your email marketing.
Any Questions?
We hope you found our Email Deliverability Audit helpful.
We know that email marketing can be complex, and it's natural to have questions or concerns about how to improve your email deliverability.
That's why we're offering a Smart Insights call with one of our experts.
We'll be happy to answer any questions you may have about the report and help you take the next steps to achieve your email marketing goals.
To book your call, simply click the button below.
Thank you for choosing EmailSmart.
We're passionate about helping you succeed with your email marketing. That's why we're committed to providing you with the support, guidance, and resources you need to get more emails seen, make more sales, and grow your business.